Getting ready for Eventex B2B Match 2024: How to make the most out of your 1:1 meetings

With Eventex B2B Match coming on April 17-18, one of its biggest benefits will be the 1:1 meetings which are set to provide more focused networking opportunities. That’s why we wanted to explore them in detail and offer you some tips on how to turn them into a high-quality experience and elevate your prospects. 

Why 1:1 meetings matter 

Eventex B2B Match is just around the corner, set to connect event industry buyers with leading suppliers, offering multiple networking opportunities. One of those opportunities is invaluable 30-minute video 1:1 meetings with partners from all around the world. Here’s what those can do for you: 

• Give you an opportunity for a meaningful conversation with a potential business partner, selected from an extensive global database.
• Enable you to find out whether a potential supplier has the solution you need or if your solution fits the buyer’s needs. 
• Give you the opportunity to have laser-focused conversations with multiple potential partners from all over the world over a short period.
• Save you effort, resources, and money since they take place online.   

In a word, the Eventex B2B Match 1:1 meetings will help you get real-time feedback from a potential buyer or supplier, and yield better business outcomes in a cost- and time-efficient manner. 

Tips for high-quality meetings 

To help you make the most out of this networking opportunity, we have prepared some tips. 

Pre-meeting 

As noted above, the 30-minute duration gives you an option for multiple meetings, however, they will still be a limited number, meaning, you need to find the best prospects from the get-go and focus on them. Here’s how to go about it: 

• When you register for Eventex B2B, use all the filters available to you to sort through the database. 
• If you are a buyer, you can filter solutions based on multiple criteria including country, organization, and event type, as well as event and service location. 
• If you are a supplier, you can also look for buyers based on their company size, the number and size of events they organize, as well as their annual budget. 
• Once you have a meeting set up and confirmed by the other party, do research on your potential partner and jot down relevant bullet points presenting, the solution you offer or outlining the project you need a solution for.   
• Set a reminder in your calendar for each confirmed meeting to make sure you don’t miss it. 

During the meeting 

Here’s how to go about the actual meeting: 

• Choose an environment with no interruptions and distractions, and make sure to eliminate or at least minimize any background noise. 
• Set the right lighting — go for natural lighting if available, or use other lights. In any case, don’t sit in a dark room. 
• Double-check that your equipment is working, including your camera and microphone. 
• Be on time — it goes without saying but still, you wouldn’t want to make our potential partner wait.  
• Make sure to seem approachable — this will help ease the conversation along. 
• If your prospective partner has a presentation for you, write down notes so that you can ask questions later. 
• Make sure to exchange contact information and agree on the next steps, if any.  

Meeting follow-up 

Naturally, that would depend on the outcome of the meetings and what you have agreed upon but if you have exchanged contact information, don’t forget to follow up in any case, even if it is only to say thank you. 

Endless networking opportunities 

While the 1:1 meetings will be one of the highlights of the Eventex B2B Match agenda, the event has a lot more to offer, including interactive sessions and product demos from industry leaders. If you haven’t registered yet, you still have some time and can do so here.