General Terms and Conditions
The present General Terms and Conditions regulate the relations between the Organizer (Weemss Ltd.) and the Participants.
Please review carefully the latest version of the General Terms and Conditions prior to registering. They represent an agreement between you and the Organizer (Weemss Ltd.)
I. Basic Definitions and Terms of the Agreement
Upon the interpretation and application of the present General Terms and Conditions the used herein basic definitions and terms shall have the following meaning:
Competition: Eventex Global Event Awards – online awards competition
Organizer: Weemss Ltd.
Participant: any physical or judicial body that has filled out a registration form for participation, available on the Website.
Website: The Competition website allowing the Participants to receive official information about the Competition and to register for it online.
Content/Materials: all Content created, uploaded, added, submitted, or posted to the Website or the online voting system, including, but not limited to text, video and audio materials, written posts and comments, photographs, images, graphics, URLs, etc. which are made accessible on or through the Website or the online voting system.
Partner companies – those sponsors and organizations who support and also follow the principles of the Competition – transparent and honest judging process and credibility.
II. Online Registration
In order to register for the Competition, the Participants must complete the online registration form, available at the Competition Website.
The Organizer reserves the right to not accept Participants who have entered wrong, false or insufficient data. Participants who enter clearly and systematically false data shall be deleted from the system. In such cases, the agreement is automatically terminated.
III. Participant’s Registration Fee and Payment
The registration fee is indicated on the Website, and the amount due is based on the prices as quoted on the Website at the moment of registration.
VAT charges apply for companies registered within the European Union (EU) without a valid VAT number and when billing to an individual person. Customers based in Bulgaria are always subject to VAT. VAT taxes do not apply for companies registered within the EU with a valid VAT number and for companies outside of the EU.
The VAT will be calculated on top of the fee based on your billing address and VAT number. After successfully entering the data, the registered Entrant will receive confirmation email with details for the payment information.
The registration shall be considered valid only after confirmation of the payment which shall be made within the terms stated in the confirmation for registration.
IV. Data Privacy and Processing
The Organizer collects personal data about Participants via the Competition’s registration form for the purpose of registering you for the Competition or the online judging system.
By entering the Competition, you agree to have your personal data collected and processed by Weemss Ltd, as well as The Organizer’s sub-processors – cloud computing company DigitalOcean Inc for data storage and SendGrid for email deliverability. You consent to provide accurate and truthful information.
The Organizer, and its sub-processors, strictly applies the respective measures for processing and protection of personal data in accordance with the Global Data Protection Regulation, no personal information of a Participant registered for the Competition shall be publicly disclosed, shared, or sold to a Third Party. The Organizer reserves the right to use some of that personal data to contact the Participant with promotional offers and important information or news about the Competition. Personal data may be disclosed if required by Law Enforcement Authorities.
Data is to be kept for 5 years for the purpose of keeping updated data about Eventex Awards participants, as well as for the Eventex All-stars Top 20 index. The Organizer reserves the right to contact participating organizers and agencies about updates to the All-stars index, as well as to request up-to-date company logos and other relevant information for the index.
The Organizer reserves the right to use part of the data entered in the registration form as a part of the statistics used and announced for the respective Competition.
The organizer also uses the information collected from you to help resolve issues you may have relating to the Website or the Competition. We may use your personal information to communicate with you, for record keeping purposes, and in aggregate (anonymously) for market research purposes, to track activity on our site, to publish trends and/or to improve usefulness and content.
We do not sell, trade or rent your personal information to other parties.
If you enter the Competition or request a newsletter or any other product or service from the Website, we may provide you with news and special offers about the Competition. If at any time you choose not to receive notifications you may do so by sending your request to [email protected] or simply unsubscribe from the link at the bottom of the email.
The personal data provided by the Participants can be used for improving the development of the activities of “Weemss” Ltd.
Any copyright and other rights in relation to the Materials provided for the purposes of the Competitionare property of the Organizer or of the copyright holders. The Participants are entitled to use such Materials for personal use only. The reproduction and distribution of such Materials is permitted only upon explicit consent on behalf of the Organizer or on behalf of the respective copyrights holders.
The Participant is responsible for all Content publicly or privately transmitted through The Website or the online voting system. The Organizer does not claim any intellectual property rights over the Content uploaded by the Participant.
The Organizer has the right to remove without warning copyrighted and illegal Content should an issue arise. Please note, the Organizer may be required by law to disclose a Participant’s identity in cases of copyright infringement claims.
The Organizer does not monitor the Content uploaded by the Participant. The Participant agrees to abstain from uploading and distributing fraudulent, misleading, abusive, offensive, sexually explicit, or otherwise harmful or illegal Content. It is the Participant’s responsibility to observe for copyright issues.
You hereby agree that Content uploaded by you is consistent with applicable law and regulations, and you agree to indemnify us for any breach of relevant laws and regulations.
By uploading or linking your Content, you agree: (a) to allow other internet users to view the Content you post publicly; (b) to allow the Organizer to store, and in the case of publicly stored Content, display and review the Content submitted to the Competition.
By submitting Content in relation to the Competition, the Participant grants the Organizer a worldwide, royalty-free and non-exclusive right to use, modify, transmit, distribute, display, and stream the Content in the context of the Competition, including, without limitation, through Third Party websites, email, APIs and other media channels and formats.
All entrants authorise the organisers and other third-party companies to duplicate their entries in whatever form in order to promote the awards and the results of the competition. Under no circumstances shall the organisers, or their authorised representatives, be held responsible for the payment of royalties or other charges. Each entrant agrees to not hold the organisers, and/or their authorised representatives, liable against any claims concerning the material in this respect.
The entry cannot be amended once the submission deadline is reached. All entries are made available to the public once the Participant completes their entry; ratings and jury comments are made available to the public once the winners are announced.
VI. Cancellation & Refunds
Once a registration has been completed, no refunds will be issued.
Once an entry has been completed and submitted, the Participant cannot pull out of the awards competition.
The Organizer reserves the right to postpone or cancel the Competition. The Organizer shall provide instructions for any changes in relation to the Competition.
Every entrant, registered at Eventex Awards is automatically subscribed for the event newsletter. Entrants can opt-out at any time.
In case the Organizer. has to change, adjust or merge categories due to insufficient entries or other circumstances that can violate the genuine judging process, they can do so before the voting process is launched and after notifying the Participants by email. An alternative shall be provided and no refunds will be issued.
It is strictly forbidden for Participants to attempt to influence or offend the jury before, during or after the Event. Such cases lead to disqualification, annulment of given awards and prohibition for participation at future editions of the Event.
IX. Liability Limitation
The Organizer bears no liability for any indirect or consequential losses occurred as a result of the Participant’s participation in the Competition.
In case of termination of the agreement due to various reasons, the Organizer shall bear no liability for any damages caused to or benefits forgone on behalf of the Participant or third parties occurred as a result of the cancellation of the Participant’s registration.
The Organizer shall not be responsible for refunding the amounts already paid by the Participant in case of occurrence of force majeure circumstances, such as earthquake, natural calamities, war, threat of a terrorist act, and other circumstances due to reasons beyond the control of the Organizer.
X. Changes to the General Terms & Conditions
The Organizer reserves the right to make changes to the present General Terms and Conditions at any time, publishing in a timely manner such changes on the Website.
Relations between the Organizer and the holder of the registration shall be settled and interpreted exclusively in accordance with the legislation of the Republic of Bulgaria. The present General Terms and Conditions are accepted by decision on 31.08.2015 of the Management Board of “Weemss” Ltd., in its capacity of an organizer of the Event, and they become effective as of 01.09.2015.
Last revision: 2 April 2018
Contact us at: [email protected]